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Description
Definition
The City of San Ramon is recruiting for a full-time Sustainability Specialist position in Public Works. Under general supervision of the Solid Waste and Environmental Services Program Manager, performs varied, complex and technical duties in support of the City’s solid waste and stormwater programs; strategizes public outreach and enforcement issues associated with State and local regulations; identifies public recycling opportunities, and related programs; coordinates with franchised waste hauler and related contractors; has an understanding of tracking waste by weight or volume on an annual basis; provides technical recycling/reuse advice to City staff and performs related work as required. This position will be instrumental in helping San Ramon achieve its goal of zero waste sent to the landfill and meeting state recycling and composting mandates. The Sustainability Specialist position performs technical, complex, and/or specialized office support and project oversight to an assigned City department and/or division; may provide lead direction and/or training to a small office support staff on a project or day-to-day basis; provides information and assistance to staff and the general public; executes special projects and activities related to the department or division to which assigned; and performs related work as required.
The Ideal Candidate
- Has a welcoming, professional, and personable demeanor;
- Is self-motivated with the ability to anticipate needs and take on projects and tasks that need to be completed;
- Is highly organized with excellent follow-up and follow-through skills;
- Understands zero waste and recycling principles and practices;
- Is well-versed in materials management and source reduction;
- Possesses excellent customer service skills;
- Has a working knowledge of State regulations such as AB 939, AB 341, AB 1826, and SB 1383; and
- Has the ability to work under own initiative and is self-motivated.
Supervision Received and Exercised
Receives direct or general supervision from assigned supervisory or management personnel. Provides technical and functional direction to administrative and clerical positions.
Class Characteristics
This is an experienced, skilled office support class. Incumbents with well-developed office skills are expected to perform technical and specialized work requiring in-depth of knowledge of rules, regulations, policies, procedures and activities related to the department or division to which assigned and to apply them independently. The work includes lead direction of other office support staff on a project or day-to-day basis. This class is distinguished from the Office Technician in that the nature of the work of the latter classification is more transactional and has a comparatively narrow spectrum of work assignments. This class is distinguished from the Administrative Coordinator in that the nature, scope, and diversity of responsibilities of the latter class requires a broader understanding of department functions and the capability of relieving management of day-to-day office administrative and coordinative duties including the supervision of support staff.
Typical Duties
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
When performing all assignments:
- Performs data entry on automated systems, including, but not limited to employee or population information, mailing lists, rosters, invoices, payroll data, work orders and purchase orders.
- Prepares correspondence, reports, forms, receipts, vouchers, work orders, and specialized documents related to the department/division to which assigned from drafts, notes, brief instructions, corrected copy, or dictated tapes using a word processor or computer with form templates.
- Proofreads materials for accuracy, completeness, compliance with departmental policies, formatting, and correct English usage, including grammar, punctuation and spelling.
- Prepares and distributes meeting agendas; takes and transcribes minutes; maintains department and/or official City records.
- Checks and tabulates standard arithmetic or statistical data; summarizes such information and prepares periodic or special reports.
- May direct and review the work of a small office staff on a project or day-to-day basis; may train staff in work procedures.
- Answers telephones and greets visitors; directs calls to appropriate staff or takes messages; makes referrals to other agencies or departments; and schedules meetings and conference rooms.
- Performs other duties of a similar nature or level.
When assigned to the Sustainability Specialist position:
- Participates in implementing recycling programs and projects.
- Provides businesses with information on right-sizing their waste services for optimal diversion and cost-savings.
- Becomes familiar with storm water requirements, and performs outreach to ensure only rain goes down the storm drain.
- Serves as a technical resource for not just how to reduce waste, but how to recycle and compost properly, and explains the beneficial aspects of these practices.
- Coordinates with the franchised waste hauler on technical outreach to businesses, multifamily complexes, and City departments.
- Represents the department at conferences on specialized topics and at meetings with appropriate vendors.
- Collects data and shares analysis with Program Manager.
- Audits residential and business waste accounts, advises of best management practices.
- Performs waste assessments; recommends methods of reducing overall waste along with service adjustments to increase diversion; and tracks tonnage reporting functions within programmatic and local/state guidelines.
Knowledge and Abilities
Knowledge of:
Principles and practices of municipal management and government; principles, practices, and procedures of public administration in a municipal setting; applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility; basic research and reporting methods, techniques, and procedures; business letter writing and the standard format for reports and correspondence; principles and practices of data collection and report preparation; modern office administrative and secretarial practices and procedures, including the use of standard office equipment; computer applications related to the work; English usage, grammar, spelling, vocabulary, and punctuation; and techniques for dealing effectively with the public, vendors, contractors and City staff, in person and over the telephone.
Ability to:
Provide varied, confidential, and responsible secretarial and office administrative work requiring the use of independent judgment, tact and discretion; respond to and effectively prioritize multiple phone calls, and other requests/interruptions; interpret and implement policies, procedures, technical processes, and computer applications; evaluate programs and processes in order to determine optimum efficiency; perform basic research and prepare reports and recommendations; analyze and resolve office administrative and procedural concerns and make process improvement changes to streamline procedures; organize, maintain, and update office database and records systems; enter and retrieve data from a computer with sufficient speed and accuracy; compose correspondence and reports independently or from brief instructions; establish and maintain a records management system; make accurate arithmetic and statistical calculations; organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines; operate modern office equipment including computer equipment and specialized software applications programs; use English effectively to communicate in person, over the telephone and in writing; and establish and maintain effective working relationships with those contacted in the course of the work.
Minimum Qualifications
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Education
Equivalent to the completion of the twelfth (12th) grade. College level coursework related to the area of assignment is desirable.
AND
Experience
Three (3) years of general office support or secretarial experience
Licenses and Certifications
- Specified position must possess and maintain a valid California class C driver's license and a satisfactory driving record.
Recruitment Process
Resumes cannot be substituted for a completed application.
The recruitment process is as follows:
- The most qualified candidates, as determined by initial screening of applications, will be invited to participate in a written/online exam and/or oral panel interview.
- Panel Interviews are tentatively scheduled for early October, 2021.
- The eligibility list will be established from the interview process. Individuals on the eligibility list may be asked to participate in a second round of interviews based on specific individual qualifications and the City's needs. The eligibility list will remain in effect for one (1) year for potential future vacancies.
The City of San Ramon is an equal opportunity employer and does not discriminate against race, color, religion, national origin, age, sex origin, sexual orientation or disability. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Division at
hr@sanramon.ca.gov.